Indexing Standards
Indexing Standards for Real and Personal Property Records for the State of Georgia. 02-27-2018 (pdf, 2.65 MB)
This document is used for the indexing of all Real Estate(Deed), Lien, and Plat instruments filed with Clerks of Superior Court in the State of Georgia effective 02/27/2018.
Indexing Standards - Previous Versions
Indexing Standards for Real and Personal Property Records for the State of Georgia. 01-01-2018 (pdf, 747 KB)
This document is used for the indexing of all Real Estate(Deed), Lien, and Plat instruments filed with Clerks of Superior Court in the State of Georgia. This document has been updated with the approved and effective changes specified in the "Indexing Standards Changes in the 01-01-2018 Version" document below.
Indexing Standards Changes in the 01-01-2018 Version (pdf, 299 KB)
This helpful 10-page document lists the effective changes that were made into the Indexing Standards version 01-01-2018 from the previous, 07-09-2008 version. The Indexing Standards are provided in "Indexing Standards for Real and Personal Property Records for the State of Georgia. 01-01-2018" above.
Indexing Standards for Real and Personal Property Records for the State of Georgia. 07-09-2008 (pdf, 747 KB)
This document is used for the indexing of all Real Estate(Deed), Lien, and Plat instruments filed with Clerks of Superior Court in the State of Georgia. This document has been updated with the approved and effective changes specified in the "Indexing Standards Changes in the 07-09-2008 Version" document below.
Indexing Standards Changes in the 07-09-2008 Version (pdf, 334 KB)
This helpful 11-page document lists the effective changes that were made into the Indexing Standards version 07-09-2008 from the previous, 07-12-2006 version. The Indexing Standards are provided in "Indexing Standards for Real and Personal Property Records for the State of Georgia. 07-09-2008" above.
Local System Guidelines
Deed System Guidelines 4-10-2008 (482 KB). UPDATED VERSION.
Select 'view/mark-up' in Word to see changes from previous versions. This version has guidelines for the Historical Re-Indexing project appended at the end.
Lien System Guidelines. 7-31-2009 (300 KB)
Read this AFTER you have the Deed System Guidelines. This defines changes from Deed System Guidelines that are applicable for a system to index Liens.
Plat System Guidelines. 7-31-2009 (239 KB)
Read this AFTER you have the Deed System Guidelines. This defines changes from Deed System Guidelines that are applicable for a system to index Plats.
File naming 5-12-2004 (36 KB)
This doc is referenced in the Lien and Plat Guidelines docs above. It defines the filnames and headers that are to be used for sending Lien and Plat index data files to the GSCCCA. It does not apply to deeds.
Deed, Lien, Plat Certification 7-31-2009 (215 KB)
Vendors seeking to get an indexing system certified should download this after they have read the corresponding Guidelines documents above. This document is for those interested in having their Deed, lien, or plat indexing system certified.
Deed Lien Plat IMAGE Specification 1-1-2006 (140 KB)
This document contains the specifications for creation and delivery of deed, lien, and plat tif images to the GSCCCA for indexing locally and participation in the Statewide indexes project.
Extra Documents
Indexing Parties from Securitization Trusts and Mortgage-Backed Certificates 7-23-2008 (pdf, 592 KB)
This training tutorial is designed to help indexers of Real Estate instruments understand and apply the Indexing Standards to this complicated category of instruments and parties. It is a challenging document that addresses what is believed to be the most difficult names to index, and it is intended only for those already familiar with the Indexing Standards.
